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Invoicing

Consolidated invoicing groups every due agreement-period for the same customer into one multi-line invoice per billing run (one line per space and period) instead of separate invoices. Trade-account customers keep their PO reference on the consolidated invoice.

Consolidate billing-run invoicesRecommended: multi-space customers receive a single invoice per run.

Late fees

An overdue invoice is charged the greater of the fixed fee and the percentage of its outstanding balance, at most once per 28-day cycle and never compounding (see lib/billing/late-fees.ts). Invoice due days and the grace period are edited on the Organisation tab.

Fixed late fee (GBP)

Late-fee percent of balance (0 to 100)

Collections ladder

Days overdue at which each delinquency stage fires, dunning reminders and the late fee included. The ladder is clamped non-decreasing when read, so an earlier stage can never fire after a later one.

First reminder (days overdue)

Second reminder (days overdue)

Late fee applied (days overdue)

Overlock (days overdue)

Final notice (days overdue)

Pre-disposal notice (days overdue)

Disposal (days overdue)

Failed payment retries

Days after a failed card or direct-debit collection at which the smart retry pass tries again (lib/billing/payments/retries.ts). One attempt per entry; the last entry is the final attempt, after which staff get an urgent task and the customer an email. Whole days 1 to 365, up to 10 attempts, always applied in ascending order.

Retry days after failure (comma separated)

Jobs · automation scheduler

One URL runs the whole daily batch for every site: billing run, late fees, collections ladder, comms chase-ups, autopay charges and the smart retry pass. Point a cron at it:

curl -X POST -H "x-jobs-secret: locitup-demo-jobs-secret" \
  https://<your-vault-host>/api/jobs/run

Or run the demo poller: VAULT_JOBS_SECRET=locitup-demo-jobs-secret node scripts/scheduler.mjs (every N minutes, env-configurable).

Secret:locitup-demo-jobs-secret

No run recorded yet.